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United Kingdom(prwindow)- January 27 2009 -CFH Total Document Management is based in Radstock, Somerset, and is one of the UK’s leading independent document management providers to the public and private sector. Each year CFH prints more than 180 million personalised documents, and mails more than six million items every month.
A leading document management company has introduced a new way to improve business efficiency through reducing the administrative costs associated with mail shots and other regular correspondence.

Docmail, a new on-line mail solution, can help housing associations, councils, doctors surgeries, vets, opticians, in fact almost any small business, charity or voluntary organisation to not only save money, but also free up administrative time for staff to concentrate on core duties.

“The days of stuffing envelopes can now be a thing of the past,” comments Dave Broadway, managing director of CFH Total Document Management, the company behind Docmail.

“At a time when budgets are tight, and costs are rising, Docmail is able to generate considerable savings both in terms of time and money for those in charge of administration and postage budgets,” he says.

The new system is already being used by Newydd Housing Association. Chief Executive Paul Roberts comments, “We do not have dedicated post room staff so large mail outs can really disrupt the day-to-day work of serving our customers. Docmail has enabled us to send out good quality information quickly and without the usual stress.”

Docmail allows customers to compose their letters, manage address lists and action their mailing, while monitoring progress from the comfort of their PC. Documents are sent electronically to Docmail, where the letters are then personalised, printed, enclosed and distributed.

At just 25p for a one-sided letter printed in black, or in full colour at 32p, including the cost of stationery, Docmail offers clear savings over both first and second class postage.
CFH has calculated that taking into account hidden costs such as administrative time, stationery, toner and print costs, the average cost to a business of producing and posting an average standard item is 86p. By using Docmail, that’s a saving of up to 61p per item.

“There are two questions everyone asks us - how can we offer these savings, and how secure will my data be?” concludes Mr Broadway. “As one of the country’s leading secure printers, we offer complete peace of mind to our customers. Our secure factory is APACS accredited, with security features designed to protect sensitive data for cheques and bank statements, so we are ideal to handle this kind of information.

“Our scale of operations means that we are able to offer this level of saving to customers. Furthermore, our own downstream access facility enables us to maximise savings on behalf of our customers by sorting our own mail before delivering to the Royal Mail for final mile delivery.”

For more information, contact CFH via their website at or on 01761 416311.


Dave Broadway, managing director, CFH, Tel: 01761 416311

Issued by Penny Adair, Forsyth Websper, Tel: 0117 9040173



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